The mandatory electronic invoice: a lever for purchases and finance – Regulations

By becoming mandatory for companies in 2024, the electronic invoice will modify the flows/processes of management systems. Impacted by this development, CFOs should be able to benefit from it.

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From 1is July 2024, the electronic invoice becomes mandatory. Therefore, all companies must be able to receive electronic invoices. The digitization of the issuance of invoices will be done gradually. Indeed, it will become compulsory for large companies initially, then the obligation will be generalized until 2026 in France for the others: for ETIs the date is brought to 1is January 2025, for small businesses, the 1is January 2026. With the dematerialization of invoices, new rules are needed, as explained by Thomas Decamp, Commercial Director Proactis France, ” We enter a tripartite model, called “Clearance”, in which the State positions itself between the customer and the supplier. It is a way for the State to control VAT declarations. IT will thus see in real time the transactions between the companies and be able to collect this VAT, while reducing the fraud which represents a significant shortfall “.

A flow that becomes integrated and structured

This obligation imposes changes with new processes. From the moment digitalization takes place, new invoice formats must be put in place to ensure exchanges. ” In this case, it is a question of exploiting the information systems put in place, or even of developing them, to integrate this structured format of invoices. This new flow will make it possible to save valuable time for accounts payable, whose mission in particular is to retrieve invoices to compare them with orders/receipts of items. “, emphasizes Thomas Decamp.

New levers in perspective

From the moment a document exchange flow is dematerialized, integration into the accounting system is possible and allows significant efficiency gains for invoice processing. With a solution like Proactis Rego, it is possible to generate and/or retrieve orders automatically with the possibility of making two-way or three-way reconciliations. ” The ROI becomes very easy to demonstrate. Automation will in fact make it possible either to increase the coverage capacity of the management controller, or to reduce the number of people to process the volume of invoices. Additional advantage, it frees up time for higher value-added tasks “.

This is a clear path for E-procurement. These new automated flows thus provide not only security through systems with integrity control, but also drastically increase processing capacity. ” In addition, by reducing my processing times, I am able to pay my invoices before the initial term. In other words, the automation of invoice management makes it possible to pay suppliers on time. This is a major issue for companies, knowing that the financial balance of companies is very often precarious. The crises we are going through remind us very often remarks Thomas Decamp.

New horizons: procure-to-pay

This openness to E-procurement is also reflected in visibility on expenditure commitments and budgetary control. ” Once you have e-invoicing and automation in place, there is only one step to procure-to-pay. As CFO, I can thus see my expenditure commitments while potentially having a budgetary control mechanism “.

New perspectives that will not only interest the CFOs but also the purchasing “cap” (which a CFO in an ETI in particular may possess).

Indeed, the so-called “wild” purchases will be mentioned as deleted and the requesters/suppliers will have to go through a central system to process the orders, while recovering them in the ERP systems. A reconciliation is therefore carried out between what is committed, ordered in order to then be able to “attach the wagons” between the receipts and the invoices. Ultimately much more precise budget management.

Proactis in a nutshell

Proactis is a Source-to-Pay solution editor for medium-sized companies, particularly companies in the tertiary sector.

The complete modular Proactis Rego suite allows companies to control supplier expenditure and risk, improve compliance and purchasing management, reduce the cost of goods and services, and achieve productivity gains, thanks to digitalization. and the automation of purchasing and accounts payable processes.

Proactis counts among its customers more than 1,100 companies and public organizations, 2 million suppliers and more than 3 million users in more than 100 countries in Europe, North America and Asia-Pacific.

For more information :

The Source-to-Pay SaaS Solution for Mid-Size Businesses

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