Compulsory electronic invoice: are you ready?

Between 2024 and 2026, companies established in France will have to migrate to electronic invoicing. This measure will be a major turning point for all companies and accounting firms. What are the operational implications? During this summer of 2022, the timetable for this migration was specified by the public authorities…

Electronic invoicing: a bulwark against tax evasion

134 billion euros. This is the amount of lost VAT revenue due mainly to tax evasion and administrative errors, according to the European Commission in 2019. Faced with this shortfall, several countries have opted for compulsory electronic invoicing at place of all businesses. After Italy and Poland, it is France’s turn to embark on this path which will upset the daily lives of many companies, still dependent on paper and sometimes archaic office automation systems. According to the services of Bercy, the elimination of paper and the simplification of tax declarations resulting from the reform would represent 4.5 billion euros in direct gains for companies.

The electronic invoicing calendar specified this summer

Since January 1, 2020, all French companies must send their invoices intended for the public administration in electronic format Going through the Chorus Pro platform. The ordinance of September 15, 2021 “fixed the obligation of electronic invoicing in exchanges between companies subject to VAT and established in France”. Concretely, the invoice can no longer be sent directly to its customer by the supplier. The latter must pass through the Chorus Pro public platform or a partner platform of the Administration (PDP).

This summer, the creation of the public portal has just experienced two significant advances. Thanks to the public contract awarded on August 9, 2022 and the support granted by the Public Action Transformation Fund, an experiment will be launched on January 3, 2024. With the vote of the amending finance law for 2022 by Parliament, the timetable for the reform is confirmed.

The deployment of mandatory electronic invoicing will be done gradually, depending on the size of the companies. However, from July 1, 2024, all businesses must be able to accept these electronic invoices.

The obligation to issue electronic invoices to the tax authorities and to transmit certain transaction data will be established as follows:

July 1, 2024 for large companies;
January 1, 2025 for medium-sized companies;
January 1, 2026 for VSEs-SMEs.

3 operational implications for businesses

1/ The use of a purchasing management tool capable of receiving electronic invoices and communicating them to the tax authorities

In other words, storing your invoices on “dropbox” or in a filing cabinet will no longer be desirable. Supplier invoices will be sent electronically Going through the selected platform: that of the supplier, a separate platform or the public billing portal. The platform must offer a readable version of your invoice. Beforehand, this requires having a precise inventory of all invoicing flows, being able to carry out debug tests and training employees in the new invoicing processes.

2/ Migrate to a tool for editing quotes and invoices compatible with the regulations

As indicated above, to launch electronic invoicing, you must position yourself as far upstream as possible, by carrying out a meticulous analysis of the external and internal invoicing flows of your organization. Migration efforts will differ depending on the IT system already in use (ERP, invoicing software, etc.) and the level of process automation (electronic data interchange (EDI), reliance on paper, etc.). It is recommended to anticipate with the actors of the software package (integrators and publishers) before the mandatory changeover, in order to avoid “traffic jam” with “hotlines” and saturated servers.

3/ Make way for e-reporting

E-reporting aims to communicate to the administration certain information related to commercial operations (operating amounts, amounts of VAT invoices, etc.) which are not concerned by electronic invoices to the administrative department”. These are sales and service transactions with individuals or with operators established abroad (exports, intra-Community deliveries, etc.). Stated goal: to allow, in the long term, to pre-fill their VAT declarations. For companies that generate most of their turnover in B2C, this reporting obligation will be a challenge. Especially when the invoices are still essentially office-based or manual. To be continued…

Tribune written by Anne-Sophie LAIGNEL, Managing Director iPaidThat

<< A lire également : Vers une généralisation du bilan carbone pour les PME >>>

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *